PTO Committee Descriptions - 2018-2019


Co-Presidents:  The Co-Presidents provide the overall leadership for all PTO activities.  They serve on the Executive Board, work closely with the Principal and other school and district administration, and provide guidance and oversight to all Committee Chairs.


Treasurer: The Co-Treasurers are the PTO’s chief fiscal officers and are responsible for managing the PTO’s bank accounts and funds and reporting on the same at PTO meetings.  Administer cash boxes and write reimbursement and payment checks. Both co-treasurers are members of the Executive Board and actively participate in all PTO functions. Taxes are professionally done.  Quickbooks experience helpful but not required. The first year Treasurer also acts as the Wish List Coordinator and assists with Grant Writing efforts.


Secretary:  Co-Secretaries record minutes of all PTO Meetings and post on the PTO website, as well as maintain records of the PTO including hard copies of PTO minutes and meeting agendas. Send out thank you letters for direct appeal donations and help with any other necessary correspondence of the PTO.


Fundraising Co-Chairs: This largely administrative position collaborates with other Board members to develop the annual PTO fundraising strategy and budget.  The Co-Chairs oversee and manage members of the various non-auction fundraising related committees and lead Direct Appeal.  Fundraising committees under the Co-Chairs include: Nixon Eats, Nixon Shops, Edukits, Square One Art and Nixon Gear. 


Aesthetics: Responsible for overseeing the PTO bulletin board at our school entrance.  This includes scheduling committee/event postings and putting up filler displays, as well as finding other creative ways to beautify our school. 


Auction Committee: This committee plans all aspects of the live and silent auction, the biggest fundraiser for the PTO.  Responsibilities include vendor selection and management, soliciting donations, printing of all auction materials, and decorating.


Bingo Night: Plan and run the annual Nixon Bingo Night held each spring. Planning of the event includes hiring police detail, ordering Bingo prizes, coordinating raffles, coordinating volunteers for the event and the Bake Sale. 


Food Pantry: Help oversee Nixon’s commitment to provide food to the Sudbury Food Pantry.  Generally, this means promoting the collection of food once a month through the Gazette, coordination with Lead Teacher on special event days, (such as pajama day, crazy hair day), help with the collection once a month, supervising the Food Pantry coordinators from each 3rd grade class, and tallying the numbers for the food pantry.


Food Pantry Drivers:  3 drivers are needed once a month to transport food collections from Nixon to the Sudbury Food Pantry. Food is picked up around noon on Fridays and delivered directly to Food Pantry at Our Lady of Fatima Church. Empty boxes are then returned to Nixon.


Curriculum Crafts: This committee supports grades K-3 by coordinating curriculum-related craft projects.  For Kindergarten, they also support crafts for the Chicken Festival.  There are two coordinators for each grade.


Directory:  Put together both the paper version of the school directory through use of special software and the online directory app.  Helps coordinate sales at beginning of the year at Back to School Night.


Educational Enrichment:  This dedicated committee is responsible for bringing in enrichment programs both for the whole school and for individual grade levels.  Committee members work with the teachers and administration to identify enrichment programs that match the curriculum of each grade and the annual goals of the school.  This committee manages the largest portion of the PTO’s annual budget.


EduKits:  Coordinate grade supply lists and the ordering of the school supplies for the following year. Distribute supply kits to classes the week prior to school opening.


Field Day: Collaborate with teachers and coordinate parent volunteers for our annual end of year Field Day—an event with games & friendly competition.


Gardening Coordinator: The gardening coordinator handles the seasonal selection and placement of flowers or greenery in the planter at the front of Nixon.  The coordinator will also act as a point person for any other gardening activities at the school, such as Girl Scout troops volunteering to garden at the school.


Grant Writing:  Identify viable grant opportunities for Nixon and lead the effort to secure grants to support our enrichment and curriculum efforts. 


Teacher Appreciation: Coordinate monthly Teacher Appreciation activities, as well as the Teacher Appreciation luncheon in May.


Library: Coordinate the library volunteer schedule year-round, as well as coordinate the Fall and Spring book fairs.


Lunch/Recess Staffing: Maintain sign-up genius of volunteers for recess/lunch at all grade levels.  Send out recruiting document for volunteers as needed.  Volunteers are responsible for finding their own replacements if the need arises.


METCO: Organize events for our Boston students and their Sudbury host families, including METCO play dates at Nixon on several early-release Wednesdays during the year. 


Monster Mash: Committee members organize all aspects of this wonderful school tradition including decorating the school, coordinating the night’s activities, publicizing the event to the Nixon community, handling ticket sales and distribution, and recruiting and managing the 100+ volunteers it takes to run this signature Nixon event.


New Family Committee: Ensure all incoming families are warmly welcomed and provided with the necessary information to ensure a smooth transition into the Nixon Community.  Coordinate Kindergarten orientation in the spring, new family orientation before school begins in August, and the Boo-Hoo!  Woo-Hoo Breakfast.  Also, reach out to new families that join Nixon throughout the school year.


Nixon Gear:  Order and maintain inventory for Nixon-branded clothing and accessories. Sell gear at various times during the year and at select Nixon events.


Parent Education & Support Committee Working in partnership with the Principal and Co-Presidents, identify topics of interest for parent education events and implement such events.  Act as Nixon liaison to the district’s Parent Education & Support (PES) Committee.


Picture Day: Two committee members serve as the liaison with the vendor of Photography for our school photos.  On school picture day, assist photographers and help coordinate volunteers.


Publicity: Help to place photos and articles of Nixon events (e.g., Monster Mash, festivals) in the local paper and websites (e.g., Town Crier and Patch). Write the articles when appropriate and work with Yearbook committee to get pictures to submit.


Room Parent Coordinators: Provide coordination of Room Parent training in the fall, school wide communication via the room parents, and purchase of holiday and year end specialist gifts. 


School Support Committee: Organize/manage a group of volunteers to help the Math Coach & teachers with cutting, laminating, and photocopying throughout the school year.


Science Fair Committee:  This team works to coordinate all aspects of the annual Science Fair that typically has around 200 student participants.  Responsibilities include creating the Science Fair website, publicizing the event to students and parents, recruiting volunteer scientists for the Fair and planning all other event details.


Social Committee: helps to run the annual Family Picnic in September, Pasta Night in November and Movie Night in January.  These are all fun Nixon traditions for the whole family to enjoy.


Spirit Day Coordinator: Schedules, plans and promotes Nixon Spirit Days, which take place at School Meeting every other month. Each Spirit Day focuses on one of the Nixon CARES Core Values.


Square One Art:  This is a favorite and sentimental annual fundraiser that takes your child’s artwork and makes it available on a variety of products like stationary, mugs, ornaments, stickers, t-shirts, bags, and even pillow cases.  Coordination involves promoting the event, distributing materials to students; checking and organizing artwork; data entry; organizing and distributing artwork to classrooms.


Teacher Dinners: Provide dinner to Nixon teachers and staff on Back to School Night and before PTO evening family events.  In addition, this committee provides lunch to the teachers on their first day back to school and at the end of August and provides lunch for alumni at the end of May. 


Website: This committee runs the Nixon Gazette website and Facebook page, providing weekly updates to parents about the school, the PTO, and the community at large. 


Wings of Wisdom Coordinator: This is a 4th grade parent that helps coordinate the annual Wings of Wisdom graduation ceremony for the 5th graders in the Spring.


Yearbook: Every year this committee produces an all-school yearbook (this is not just for 5th graders!).  There is usually a need for at least two photographers for each grade.



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