PTO Meeting Minutes
PTO Meeting - April 5th, 2007
General John Nixon Elementary School
PTO Meeting Minutes
April 5th, 2007
The meeting was called to order at 9:10 am
Approximately 25 people were in attendance.
Treasurer’s Report
Most major fundraisers have been conducted, with a year-to-date total of $28,625.
The full-year forecast is 81% attained. We still have Bingo Night, the Mexican
Fiesta Auction Night and the General John’s March remaining. Invoices
were paid for the yearbook, which should be offset by yearbook revenue. Net
Income is $33,304, which is 72% attained. Operating Losses for the year are
currently $7,135, vs. a budgeted loss of $13,787.
Co-President’s Report
There are various educational summer camps available to Sudbury families.
Pamphlets were brought to the PTO meeting for a Summer Reading Skills Program
at B.U., a design camp at UMass, and a Summer Math Academy in Waltham. A location
will be determined to prominently display brochures on these camps, as well
as other information for parents. Cameras were purchased for each grade level
and the administration. These will be used for projects and field trips. Pictures
of the children’s artwork will be put taken and uploaded to the website.
Yearbook is also hoping to archive some pictures for the “memories”
section of the yearbook. The Premier Company will produce the agenda books
again. They will be delivered in the Spring so that they are ready for the
first day of school. Each year, the 5th grade stays after school one day at
the end of the year to help the teachers clean their rooms, then they all
have a pizza party together. The teachers have asked the PTO to fund the pizza
and the drinks for a cost of $200. This was voted on and approved. All PTO
announcements at school meeting must be approved and scheduled with Liz Whiteley.
We must communicate to Liz Whiteley exactly how much time is needed for the
announcement to allow for proper timing of school meeting. Announcements should
be short and to the point with no more than one demonstration per PTO event.
There has been a group of teachers and parents reviewing school meeting and
they are going to implement the following changes: no standing ovations, more
grade level events, limiting each child to 3 performances per year, encouraging
more academic performances, sending a notice to parents if their child needs
to practice more before performing, encourage more diversity in the presentations.
The PTO Committee Openings have been posted and they encourage everyone to
take a look at how they can become involved. There will be two Principal Coffees
on class placement – one today and the other on April 11th at 7:00 pm.
The Tanglewood Marionettes are performing today for grades K-2.
Fundraising
Bingo Night will be April 27th. The 5:30 seating is already sold out, but
there are still tickets available for the 7:30 seating. The Nixon Auction
Fiesta will be on May 11th at Stow Acres Country Club. There will be a live
and a silent auction, Mexican food, drinks, and dancing. They already have
60 items to auction and are looking for more. Auction items include rounds
of golf, sports tickets, vacation homes, and camp tuition. Tickets are $50
per person, which includes the food, 2 margaritas and entertainment.
Hospitality
The Teacher’s Appreciation Luncheon will be May 9th. They will
be looking for parents to make food, and help with the set-up and clean-up.
Library
The Spring Book Fair will be April 30-May 4. Books will be on display
in the library, with all selections coming from the Summer Reading List. Parents
can order the books and they will be delivered to their child in June.
The PTO raffled a Innisbrook Gift Basket which was won by Holly Bernene.
The next meeting will be May 10 at 9:15am.
9:50 am meeting adjourned